Managing AmeriCorps
Managing AmeriCorps
Job Aid for Managers
Last Updated: Oct 9, 2025
Contact Information
For more information about this job aid, please contact hris-support@uni.edu.
Overview
This job aid details how to hire, reappoint, end additional job, and terminate an AmeriCorps member in UNI Works. If you are hiring an AmeriCorps VISTA member, refer to the Managing Contingent Workers job aid.
Quick Links
Step 1: Using the search bar, type Hire Employee and select the task.
Step 2: In the Search for Person section, type the First Name and Last Name, then click the Search button to determine if they already have a record in UNI Works.
2.1: If the search returns results, complete Step 3.
2.2: If the search result is zero, complete Step 4.
Step 3: Review the Employee ID under Employee Information and validate it matches the UID of the person you intend to hire. If you find a match, click the check box next to the name, then click the Start Hire button. Proceed to Step 5.
Step 4: If the search result is zero, click the Create New Pre-Hire button.
Step 4.1: In the Legal Name Information section, type the First Name and Last Name.
Step 4.2: Click the Contact Information tab.
Step 4.3: In the Email section, click the Add button and type the email address used on their application.
Step 4.4: In the Type field, click the menu icon and select Home.
Step 4.5: Click the OK button.
Step 5: The Supervisory Organization field auto-populates the supervisory organization of the manager completing this step. If needed, in the Supervisory Organization field, type or click the menu icon to select the appropriate supervisory organization for the AmeriCorps member.
Step 6: Click the OK button.
Step 7: In the Hire Date field, type or click the calendar icon to select the date the member will start. This date should typically be 10/1/YYYY.
Step 8: The First Day of Work field will auto-populate. Validate the date matches the Hire Date.
Step 9: If the Reason field did not auto-populate, click the menu icon to select Hire Employee > New Hire.
Step 10: In the Position field, click the menu icon and search Positions without Job Requisitions to select the AmeriCorps position.
Support
If the position does not exist, please contact hris-support@uni.edu.
Step 11: In the End Employment Date field, type or click the calendar icon to select the date the AmeriCorps position is expected to end. This date should typically be 8/31/YYYY.
Step 12: In the Work Space field, click the menu icon and search Work Spaces by Building to select the building and room number.
Support
Type the mail code in the Work Space field to limit the results.
Step 13: Validate the fields which auto-populated based on the position selected. If the Job Profile field does not auto-populate, click the menu icon to select AmeriCorps. The Job Title and Business Title fields auto-populate.
Support
If you believe any of the fields need to be changed, please contact hris-support@uni.edu.
Step 14 (Optional): In the Additional Job Classifications field, click the menu icon to search Appointment Length in Months and select the appropriate appointment length.
Warning
Do not add an EEO-6 or USA Standard Occupational Classification code.
Step 15: The Time Type and Scheduled Weekly Hours fields will auto-populate based on the position. If needed, click the Scheduled Weekly Hours field to edit.
Step 16: In the Work Shift field, click the menu icon to select First Shift.
Step 17: In the Attachments section, click the Select files button to add supporting documentation.
Step 18: Click the Submit button.
Change Organization Assignments (Sub-Process)
A pop-up will briefly display to complete the Change Organization Assignments task. Click Open to start this task.
Support
If you clicked Open on the pop-up message, then the Change Organization Assignments page will display and you can start at Step 2 of this section.
Step 19: Click the My Tasks icon, then click the Assign Organizations task.
Step 20: The default organization assignments display based on what was assigned when the position was originally created. If needed, in the Cost Center tile, click the pencil icon to select a new default cost center.
Step 21: Click the Submit button.
What Happens Next
The process routes through a series of approvals until it returns to you to add Period Activity Pay and then follows the remaining steps of the hire process. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
All AmeriCorps members are required to complete a Form I-9 and other forms as part of their onboarding tasks in UNI Works. Managers are asked to keep track of new hire progress through the Onboarding Status Summary Report in UNI Works. AmeriCorps members must complete section 1 of their I-9 by their date of hire/start date. They must present document(s) which establish their identity and eligibility to work in the U.S. by their third day of employment so their I-9 can be finalized. UNI is now participating in E-Verify. This submission is automatic once the I-9 is finalized and must also be submitted by their third day of employment. If UNI is late in completing Form I-9 or E-Verify requirements, UNI is subject to fines and other penalties. If an AmeriCorps member does not complete their I-9 or provide documentation required for UNI to complete their I-9 within 3 business days of their start date, they may be terminated.