Add Additional Job Student
Add Additional Job Student
Job Aid for Managers
Last Updated: Oct 9, 2025
Contact Information
For more information about this job aid, please contact studentemployment@uni.edu.
Overview
This process is used to add an additional job for a current student employee.
Warning
For graduate assistantship hires, managers should continue to use the GC10 Electronic Offer Form System. Using the information within GC10, Graduate Studies will submit all the UNI Works transactions on behalf of the manager and route it for approval. The following steps cover how to hire a student employee.
Quick Links
Related Job Aids
View Hire Student Report
Warning
Before you can hire a student, Career Services will need to create the student position in UNI Works. If needed, please contact studentemployment@uni.edu.
Step 1: Using the search bar, type Hire Student and select the report.
Step 2: In the Student field, type the student's UID. If their name does not appear, they are not currently enrolled.
Support
All currently enrolled students will appear. New, incoming students will show up on July 20th for Fall semester hires, the day after the last day of Fall classes for Spring semester hires, and May 1 for Summer semester hires.
Step 3: The Supervisory Organization field auto-populates the supervisory organization of the manager completing this step. If needed, in the Supervisory Organization field, click the menu icon to select the appropriate supervisory organization for the new hire.
Step 4: Click the OK button.
Step 5: Review the displayed information, including their Student ID, Academic Level, Work-Study Eligibility, and Expected Graduation Date.
Support
Record the student's Expected Graduation Date, as this date will be used later as the End Employment Date.
Work Study Eligible Y/N for the upcoming academic year will be loaded on July 1. However, work study funds cannot be used until the first day of school. If the student starts before that, departmental funds will be used.
If the student is a current employee, refer to the Add Job Student Job Aid.
Add Additional Job
Step 1: First complete Steps 1-5 in the View Hire Student Report section of this job aid, then click the Add Job button. The Add Job button appears when the student is a current employee.
Support
Confirm they will not exceed a total of 20 working hours per week during the academic year. If an exception is needed, contact studentemployment@uni.edu.
Step 2: In the Effective Date field, type or click the calendar icon to select the date the hire would start.
Step 3: If the Reason field did not auto-populate, click the menu icon to select Hire Employee > New Hire.
Step 4: In the Position field, click the menu icon and search Positions without Job Requisitions to select the position for this new hire. You may select any of the listed positions as you will update the job title later.
Support
If the Position does not exist, please contact studentemployment@uni.edu.
Step 5 (Required): In the Work Space field, click the menu icon and search Work Spaces by Building to select the building and room number.
Support
Type the mail code in the Work Space field to limit the results.
Step 6: In the Scheduled Weekly Hours field, type the number of hours for the new hire.
Step 7: In the Work Shift field, click the menu icon and select the appropriate shift for the new hire.
Step 8: Click the arrow next to Additional Information to expand the section, if applicable.
Step 9: In the Job Title field, delete the default job title (ex: Student Employee Hourly or Work Study-Federal) and enter a job title that is more descriptive (ex: Career Services – Front Desk). If this is a work study assignment, add "- WS" at the end. The Business Title will automatically update.
Step 10: In the End Employment Date field, type the expected graduation date.
Step 11: Click the Submit button.
Change Organization Assignments (Change Cost Center)
Step 12: A pop-up will display. Click Open to start the Change Organization Assignments task.
Step 13: Review the information in the Cost Center section. The cost center should reflect what department the student will work in. Update if necessary, by clicking the pencil icon and entering a different cost center. This will be their default cost center used for payroll as well. If a different account should be used, refer to the Assign Costing Allocation job aid after the student hire process is complete.
Step 14: Click the Submit button.
Propose Compensation for New Hire
Step 15: A pop-up will display indicating "Success! Event submitted". Click Open to start the Propose Compensation Hire task.
Support
You will not receive the Propose Compensation Hire task for resident assistants. Managers will need to initiate the Period Activity Pay transaction. Refer to the Period Activity Pay Job Aid for instructions.
Step 16: In the Propose Compensation Hire task, click the Make Changes button.
Step 17: In the Hourly section, click the related actions icon and select Edit to add the student employee’s compensation.
Step 18: In the Amount field, type the hourly rate.
Step 19: Click the Save button.
Step 20: In the Attachments section, click the Select files button to add supporting documentation.
Step 21: Click the Submit button.
What Happens Next
A pop-up will display indicating "Success! Event submitted".