Period Activity Pay
Period Activity Pay
Job Aid for Managers
Last Updated: May 6, 2026
Contact Information
For questions about faculty and staff employment, contact hrs-employment@uni.edu.
For questions about graduate assistantships, contact grad-assistantships@uni.edu.
For questions about student employment, contact studentemployment@uni.edu.
For more information about this job aid, please contact hris-support@uni.edu.
Overview
Use this job aid as a resource to pay adjunct, graduate assistants, and salaried students by processing a Period Activity Pay (PAP). In addition, use a PAP for processing special compensation, summer appointments, winter appointments, AmeriCorps living stipends, and other types of special payments. PAP transactions can be managed ad hoc or as a step within another business process (e.g., adjunct and graduate assistant new hire).
Support
If an employee will be receiving a special compensation for one month, refer to the Request One-Time Payment job aid.
If you need to add another activity to the same Academic Period, refer to Add Another Activity.
If the PAP is still in workflow (In-Progress status), you cannot add another activity for that same Academic Period until it reached completed status.
Quick Links
Compensation Supporting Resources
Including Faculty summer resources
Key Terminology
UNI Works Term | Legacy Term | Definition |
Period Activity Pay | N/A | Period Activity Pay is used to pay employees for fixed term activities and payment arrangements. For examples, view Common PAP Scenarios. |
View Period Activity Pay Assignments Report
Step 1: Using the search bar, type Period Activity Pay Assignments to pull up the report. The report will show any existing PAPs based on the chosen Academic Period.
Step 2: The View As Of field auto-populates to today’s date.
Step 3: In the Employee field, type the name of the employee and press the Tab or Enter key on your keyboard.
Step 4: In the Period field, type or click the menu icon to select the Academic Period.
Step 5: Click the OK button.
What Happens Next
The PAP assignments will display for the selected Academic Period. Review all existing PAP assignments. Those same assignments should match the activity rows listed when you complete the Manage Period Activity Pay Assignments task.
Add Period Activity Pay
Warning
View the Period Activity Pay Assignments report before proceeding. To ensure the preparer does not remove or override previous approved PAP transactions, it is suggested to have this report open simultaneously.
Step 1: Using the search bar, type the name of the employee and click the name to open the employee’s profile.
Step 2: From the employee's profile, click Actions > Compensation > Manage Period Activity Pay Assignments.
Step 3: The Effective Date defaults to today's date. To edit the Effective Date, type or click the calendar icon to select the date the PAP will take effect.
Step 4: The Employee field automatically populates.
Step 5 (Required if the employee has multiple positions): In the Position field, click the menu icon and select the specific position the activity is related to.
Step 6: In the Academic Period field, click the menu icon and select the appropriate period from the options listed. This is the period in which the activity and payment(s) occurs. Other than summer appointments, this field will be rarely used for reporting.
Support
For summer appointments occurring within a single calendar month, select the matching academic period (i.e. May 2026).
For summer appointments that span multiple months, select the Summer [Year] academic period.
Step 7: The Period Activity Pay Rate Matrix field will auto-populate based on the Academic Period. Leave as-is.
Step 8: Click the OK button. If you receive the following error, reach out to the next approver (listed in the Assigned To column) and have them click the Send Back button in their task inbox. Once the PAP has been sent back, navigate to your task inbox to make edits.
Step 9: In the Reason field, click the menu icon and select Period Activity > Add Activity Pay > Additional Payments.
Support
For the rest of the form, if you complete the fields left to right, you will significantly reduce the possibly warnings when submitting the PAP.
Activity Column
Step 10: In the Activity field, click the menu icon and select the appropriate option. You can either narrow down by Category or by All Activities. If you have more than one, refer to the Add Another Activity section of this job aid.
Support
This field defines the type of activity and not always the type of payment. For example, "OVL - Overload - Non-Instructional" is one activity described in the 4.41 Special Compensation and Summer Appointments policy.
Step 11: The Task field is not being used at this time. Leave this blank.
Step 12: In the Comment field, type a description of the work.
Activity Dates Column
Step 13: In the Start and End Dates field, type or click the calendar icon to select the date the activity will take place. These do not have to be exact start and end dates for the activity, but the activity must take place within these dates.
Step 14: The box is checked by default next to the Use as Payment Date Range field. See Step 23 if the payment dates need to be modified.
Reportable Hours Column
Step 15: In either the Work Hours Per Week field or Work Hours Per Activity Period field, type the number of hours. The Suggested Weekly Service Hours or the Total Service Hours for Activity Period will automatically calculate.
Support
For faculty, refer to the Faculty Percent of Time & Workload Expectations supporting web page.
Units and Compensation Columns
Step 16: In the Compensation column, in the Total Amount field, type the amount the employee will be paid for this activity.
Support
The Units and Compensation columns directly interact with each other. You can choose to enter a Total Amount, or alternatively, you can enter an Assigned Unit Rate and Quantity. Regardless of the method you choose, the other field(s) will auto-populate with the correct information accordingly.
Step 17: If you need to split the costing or add costing overrides, click Costing Overrides (0 button) located in the Compensation column.
Step 18: In the Cost Center field, type or click the menu icon to select the appropriate cost center. The Fund and Functional Classification fields will auto-populate with default values based on the cost center chosen. Verify the values are correct. If not, update the field manually by clicking the menu icon and selecting the appropriate option.
Step 19 (Required for Grant Work): In the Additional Worktags field, type or click the menu icon to select the Activity, Grant, Location, or Program.
Support
If there is only one line for the costing override, complete Step 20. For split funding, complete Step 21.
If you anticipate making frequent costing edits to a PAP, add separate activity rows by clicking on the plus icon for each month of that Academic Period (see Add Another Activity).
Step 20: In the Percent field, type 100 if there is only one line for the costing override.
Step 21: If splitting the funding, click the plus icon to add another line. In the Percent field, type the percentage. Complete this for each line.
Support
The total Percent must equal 100%.
Step 22: Click the Done button to save, or the Cancel button to clear the costing override.
Payments Column
Warning
When submitting (managing) a PAP, be cautious of the payment dates used. To avoid over-payments, it is best practice to split payments between the months the activity occurs. Exception is when the first or last month only includes a few days (i.e., less than a week). For example: Faculty teaching a summer class which starts mid-May and ends in mid-June should be paid over the course of those two (2) months.
Step 23: In the Payments column, the Start Date and End Date fields automatically populate based on the Activity Start Date and Activity End Date fields. Change if necessary by typing or clicking the menu icon to select the date range of payments for the activity.
Support
Only edit the Start Date and End Date fields if this should be paid in a future pay period. To do this, type or click the menu icon to select the date range of payments for the activity. Refer to the Period Schedules below for pay period information.
Step 24: Do not check Do Not Pay. This is a system setting that would allow UNI to record unpaid activities; UNI did not implement this function.
Step 25: UNI Works will automatically divide the total amount you entered into equal amounts, based on the date range and type of pay schedule the employee is on. If you would like to change how the Payment Amounts are divided during the period, click the Customize # Payments button.
Add Another Activity?
Step 26: If you are already in the PAP, click the plus icon in the top left corner next to the Activity column. If the PAP is in completed status, then first complete Steps 1-9 in the Add Period Activity Pay section of this job aid.
Warning
If there is already a PAP for the same Academic Period, previously approved PAPs initiated by managers, HR Liaisons, and PAP Preparers will be displayed. Do not update a current activity row as it will negate the previous payment(s) and override the original PAP information.
Do not click the minus icon for any existing PAPs for that period, as it will remove that PAP activity row. The minus icon will only be visible for PAPs that haven’t had any payments paid to the employee.
If the minus icon was selected or a field of an existing PAP has been edited in error, click the Cancel button to clear the transaction. Refer to Add Period Activity Pay to restart the transaction.
View the Period Activity Pay Assignments report before proceeding. To ensure the preparer does not remove or override previous approved PAP transactions, it is suggested to have this report open simultaneously.
Support
To add another activity row to a PAP that has already been submitted and is in-progress, reach out to the next approver and have them click the Send Back button in their task inbox. Once the PAP has been sent back, navigate to your task inbox to make edits.
Attachments Section
Step 27 (Required for Faculty Summer Appointment): In the Attachments section, click the Select files button to add supporting documentation. For more information on faculty summer appointments and summer forms, view the Faculty Compensation section of the HRS Faculty support web page.
Step 28: Click the Submit button.
What Happens Next
The PAP assignment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
Edit Period Activity Pay when PAP is Sent Back
This section applies when an approver sends the PAP back to the preparer. If the PAP is denied, it is no longer available and you will need to redo the transaction, following the steps in the Add Period Activity Pay section.
Refer to the Inbox Management and My Tasks: Including Manage Delegations job aid for more information on inbox actions (i.e. Send Back, Deny, Cancel).
Step 1: Click the Task icon to view your tasks.
Step 2: Click the task in your task inbox.
Step 3: Edit the Period Activity Pay with any necessary changes.
Step 4: Click Submit.
Edit Future PAP Payments and Dates
Edits to future payments or dates can only be made on an existing PAP.
View the Period Activity Pay Assignments report before proceeding. To ensure the preparer does not remove or override previous approved PAP transactions, it is suggested to have this report open simultaneously.
Step 1: Refer to Steps 1-8 of the Add Period Activity section before proceeding to edit. Use the same effective date and academic period of the original PAP.
Step 2: The existing Period Activity Pay Assignments display. In the Reason field, click the menu icon and select Period Activity > Adjust Activity Pay > Adjust Activity.
Step 3: In the Period Activity Pay table, you have the option to modify the activity/payment dates as well as payment amounts. Changes should only be made for future payments when adjusting dates or amounts.
Attachments Section
Step 4 (Required for Faculty Summer Appointment): In the Attachments section, click the Select files button to add supporting documentation. For more information on faculty summer appointments and summer forms, view the Faculty Compensation section of the HRS Faculty support web page.
Step 5: Click the Submit button.
What Happens Next
The PAP assignment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
Edit Activity Type for In-Progress PAP
View the Period Activity Pay Assignments report before proceeding. To ensure the preparer does not remove or override previous approved PAP transactions, it is suggested to have this report open simultaneously.
Step 1: For an in-progress PAP, reach out to the next approver and have them click the Send Back button in their task inbox.
Step 2: Click the My Tasks icon (2a), then click the Period Activity Pay task (2b).
Step 3: In the Activity field, click the menu icon to select the activity type.
Step 4: Click the Submit button.
What Happens Next
The PAP assignment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
Edit Activity Type for Completed PAP
View the Period Activity Pay Assignments report before proceeding. To ensure the preparer does not remove or override previous approved PAP transactions, it is suggested to have this report open simultaneously.
Support
If the PAP has not been processed by payroll, contact hris-support@uni.edu, requesting them to rescind the PAP. Once the HRIS Team has rescinded the PAP, you will need to restart a new PAP with the correct activity type.
If the PAP has already been processed by payroll, complete the following steps to change the activity type.
Step 1: Refer to Steps 1-8 of the Add Period Activity section before proceeding to edit. Use the same effective date and academic period of the original PAP.
Step 2: In the Reason field, click the menu icon and select Period Activity > Adjust Activity Pay > Adjust Activity.
Step 3: In the End Date field, under the Activity Dates column, type or click the calendar icon to select the date that the existing activity type will end.
Step 4: Click the plus icon to add another activity line.
Step 5: Refer to Steps 10-20 in the Add Period Activity Pay section.
Attachments Section
Step 6 (Required for Faculty Summer Appointment): In the Attachments section, click the Select files button to add supporting documentation. For more information on faculty summer appointments and summer forms, view the Faculty Compensation section of the HRS Faculty support web page.
Step 7: Click the Submit button.
What Happens Next
The PAP assignment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
Edit PAP Costing Overrides for Future Pay Periods
View the Period Activity Pay Assignments report before proceeding. To ensure the preparer does not remove or override previous approved PAP transactions, it is suggested to have this report open simultaneously.
Support
Any changes to the costing override on the PAP will affect future payments for that activity.
Step 1: Refer to Steps 1-8 of the Add Period Activity section before proceeding to edit. Use the same effective date and academic period of the original PAP.
Step 2: In the Reason field, click the menu icon and select Period Activity > Adjust Activity Pay > Adjust Costing.
Step 3: In the Period Activity Pay table, click the Costing Overrides (0) button.
Step 4: In the costing overrides table, click the minus icon to remove the existing costing override.
Step 5: Click the plus icon to add a new line.
Step 6: In the Cost Center field, type or click the menu icon to select the appropriate cost center. The Fund and Functional Classification fields will auto-populate with default values based on the cost center chosen. Verify the values are correct. If not, update the field manually by clicking the menu icon to select the appropriate option.
Step 7 (Required for Grant Work): In the Additional Worktags field, type or click the menu icon to select the Activity, Grant, Location, or Program.
Step 8: In the Percent field, type 100 if there is only one line for the costing override. If splitting the funding, click the plus icon to add another line. Type the percentage in the Percent field for each line. The total Percent must equal 100%.
Step 9: Click the Done button to save or the Cancel button to clear the costing override.
Attachments Section
Step 10 (Required for Faculty Summer Appointment): In the Attachments section, click the Select files button to add supporting documentation. For more information on faculty summer appointments and summer forms, view the Faculty Compensation section of the HRS Faculty support web page.
Step 11: Click the Submit button.
What Happens Next
The PAP assignment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
Edit Costing Overrides for Past Pay Periods
For editing costing overrides for payments that have already been processed by payroll, refer to the Assign Costing Allocation job aid.