Time Tracking for Student Employees
Time Tracking
Job Aid for Student Employees
Last Updated: Aug 20, 2024
For more information about this job aid, please contact payroll@uni.edu.
Overview
This job aid will assist student employees in entering and submitting their time. Timecards should be submitted by employees at the end of each work week. If you forget to clock in or out contact your manager.
Key Terminology
Workday Term | Legacy Term | Definition |
|---|---|---|
Pay Period Lockout |
| Three business days prior to pay date when time for the pay period cannot be submitted or approved while payroll is processed. |
Pay Period Closed |
| Four weeks and a day after the end of the pay period when the pay period is closed and no longer able to edit without the intervention by the manager and/or payroll staff. |
Clock In/Out Using Workday Mobile Application
Step 1: Tap the Workday Mobile Application.
Step 2: Tap Check In.
Step 3: Select the position (if applicable).
Step 4: Tap Next.
If Check In does not show on the home screen:
Step 1: Tap on Apps.
Step 2: Tap the Time Tracking application.
Step 3: Tap Check In/Out.
Step 4: Tap Check In.
Step 5: Select the Position (optional).
Step 6: Tap Next.
When your shift is over,
Step 1: Tap Check Out.
Step 2: Tap Done.
Step 3: Tap Close.
Submit Time using Workday Mobile Application
After the last shift of the week, submit your timecard for approval.
Step 1: Tap on Apps.
Step 2: Tap the Time Tracking application.
Step 3: Tap Enter Time.
Step 4: Review daily and weekly totals. If any shifts are incomplete or missing, contact your manager.
Step 5: Tap Submit.
Step 6: Add Comments (optional).
Step 7: Tap Submit.
Clock In/Out using Web Application
Follow this process to record your hours using the UNI Works web application:
Step 1: Click Menu.
Step 2: Click Time.
Step 3: Click Check In.
Step 4: Select the Position (optional).
Step 5: Click OK.
Step 6: Click Done.
When your shift is over
Step 1: Click Check Out.
Step 2: Click OK.
Step 3: Click Done.
Submit Time using Web Application
After the last shift of the week, submit your timecard for approval.
Step 1: Click Menu.
Step 2: Click Time.
Step 3: Click This Week or Last Week as appropriate.
Step 4: Review daily and weekly totals. If any shifts are incomplete or missing, contact your manager.
Step 5: Click Review.
Step 6: Add Comments (optional).
Step 7: Click Submit.
What Happens Next
Your timecard will be submitted to your manager for approval. If you have multiple positions, your time entries will route to the appropriate manager based on each position. You can check the Archive tab in the Inbox to see the next steps in the process.