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Hire Process

Hire Process

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Hire Process

Job Aid for Managers

Last Updated: Oct 9, 2025 

Contact Information

For questions about faculty and staff employment, contact hrs-employment@uni.edu.

For questions about graduate assistantships, contact grad-assistantships@uni.edu.

For questions about student employment, contact studentemployment@uni.edu.

For more information about this job aid, please contact hris-support@uni.edu.

Overview

This job aid walks through the tasks the managers or their delegates need to complete when hiring faculty, graduate assistants, and staff.

Quick Links

  1. Key Terminology

  2. Completing the Hire Transaction within UNI Works

  3. Approving the Hire Transaction within UNI Works

Related Job Aids

  1. Add Additional Job Process

  2. Hire Student

  3. Add Additional Job Student

  4. Correct Worker Start Date

  5. No Show

Related Resources

  1. Faculty and Staff Hiring Resources

  2. Graduate Assistantship Resources

Key Terminology

UNI Works Term 

Definition 

Position

A Position refers to a budgeted headcount available in a Supervisory Organization, thus indicates the ability to submit a requisition and/or hire an individual.

Job Requisition

A Job Requisition allows the posting, recruiting, and hiring for an available position.

Supervisory Organization

A Supervisory Organization is a group of employees reporting to an individual manager. Supervisory organizations together make up a management hierarchy.

Cost Center

A Cost Center is a department; similar to organization in the former eBusiness Suite account structure.

Period Activity Pay

Period Activity Pay is used to pay employees for fixed term activities and payment arrangements.

Completing the Hire Transaction within UNI Works

Employment Groups

Who Completes the Hire Transaction 

Student

Managers 
View Hire Student job aid.

Graduate Assistants

Graduate College
Departments should complete the GC10 Electronic Offer Form System for all graduate assistantship requests. For more information, email grad-assistantships@uni.edu. 

Faculty

Human Resource Services Employment Team
Email hrs-employment@uni.edu with the request.

Staff

Human Resource Services Employment Team
Email hrs-employment@uni.edu with the request.

Approving the Hire Transaction within UNI Works

Once the Hire transaction has been completed in UNI Works, managers will receive the Hire task to review and approve.

Step 1: Click the My Tasks icon (1a), then click the Hire: (name) - (position) task (1b).

Approving the Hire Transaction within UNI Works Step 1a
Approving Hire Transaction: Step 1a
Approving the Hire Transaction within UNI Works Step 1b
Approving Hire Transaction: Step 1b

Step 2: Review the new hire's hire details. Click the More Details button to view more information on another page. Then click the back arrow on your browser to return to the task.

Approving the Hire Transaction within UNI Works Step 2
Approving Hire Transaction: Step 2

Step 3: Click the Approve button to approve the new hire. If any information looks incorrect, click the Send Back button.

Support

Whenever sending back a transaction in UNI Works, you must type a Reason.

What Happens Next

The process routes through a series of additional approvals until fully approved, then follows the remaining steps of the hire process. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.

Warning

Managers are responsible for tracking new hire onboarding tasks. Refer to the I-9 / Onboarding Status Monitoring job aid for more information.