Overview

This process is used to change the account an employee's wage is charged to. This is used for retroactive changes and future allocations.

Assign Costing Allocation

Step 1: Select the UNI Financials application or enter Assign Costing Allocation in the search box at the top and skip to step 3.

Step 2: Click Reports/Tasks.

Step 3: Click Assign Costing Allocation.

Step 4: Leave the current date under Include Existing Allocations if changing future allocations only. If you want to change payroll allocations in the past, enter the date of the start of the pay period you want to change.

Step 5: Click Worker and enter the name of the employee.

Step 6: Click Position and Current Positions to select the position for the allocation change.

Step 7: If changing the costing allocation on a Period Activity Pay or One-Time Payment, then click in the Earning field and in the Search box type the desired earning name (e.g., Adjunct Salary, AmeriCorps Living Stipend, Special Compensation, etc.)

Step 8: Click OK. This will open a new screen.

Step 8

Note
The Default Organizational Assignment shows the default account assigned by the cost center. This may not be where payroll charges are posting to. Review the Costing Allocation Details for the specific account details.

Step 9: To change future costing allocations enter the End Date for the current allocation, if one does not exist.

Step 10: Click Add at the left of the screen.

Step 10

Step 11: Enter the Start Date of the new allocation. For allocations covering a specific time frame, enter an End Date; otherwise, leave this field blank. If a retro costing allocation is needed enter Start Date and End Date for the payroll period the costing allocation needs to be changed for.

Note
For hourly employees, please use the payroll period start and end dates.

Step 12: Update the worktags under Costing Allocation Details based on the following criteria:
A) For labor allocable to grants, enter the Grant worktag. All other worktags will automatically populate.
B) For labor allocable to non-grant accounts, click the Cost Center and enter the number or search for the cost center.

Step 12

Step 13: The Fund and Functional Classification will populate with default values based on the Cost Center chosen. Verify the values are correct. If not, update the field manually by clicking the field and entering the appropriate information.

Step 13

Step 14: Enter the Distribution Percent if using multiple accounts. The total must equal 100.00%

Step 15: To add an additional allocation line, click the Plus button at the start of the row and enter the allocation information.

Step 15

Step 16: Click Submit.

Support
If there is a gap in the costing allocation, the default organizational assignment will be charged.

What Happens Next

The proposed allocation will now go through the approval process as outlined below. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.

Process Flow

Process Flowchart