Request One-Time Payment
Request One-Time Payment
Job Aid for Managers
Last Updated: Oct 9, 2025
Contact Information
For questions about faculty and staff employment, contact hrs-employment@uni.edu.
For questions about graduate assistantships, contact grad-assistantships@uni.edu.
For questions about student employment, contact studentemployment@uni.edu.
For more information about this job aid, please contact hris-support@uni.edu.
Overview
This process is used to request a one-time payment (OTP) for an employee in UNI Works. This transaction should not be used for AmeriCorps Living Stipends.
Quick Links
Types of One-Time Payments
Plan Option | Description |
Athletic Bonus | Bonus for athletics staff holding a Contract appointment. |
Award | Payment resulting from an award program. |
Bonus | Additional compensation available to select salaried student employees. |
Exceptional Performance | One-time payment available to non-temporary P&S and Merit staff for exceptional performance as a result of goal achievement or significant accomplishment such as revenue generation or cost reduction, large and/or complex project completion, significant contribution to strategic plan initiatives, sustained high level performance, exceeding performance goals, etc. For more information and guidelines, visit the Staff Variable Pay Programs web page. |
Intermittent Payment | One-time payments for faculty who work only intermittently and therefore the work is not overload. |
Salary Adjustment | Use this one-time payment to adjust an employee’s salary for a single pay period. This amount can be a negative amount. This transaction should not be used for AmeriCorps Living Stipends. |
Special Compensation | For salaried faculty and staff undertaking additional work for the university which adds substantially to regular duties or is substantially different from regular assigned responsibilities. Any additional work to be compensated under the terms of this policy must be clearly demonstrated to exceed the work normally required to fulfill the regular position duties. For more information and guidelines, visit the 4.41 Special Compensation and Summer Appointments policy. |
SPOT Award | One-time payment available to P&S and Merit non-temporary staff to recognize special contributions over a relatively short time period and/or to recognize highly effective behaviors. For more information and guidelines, visit the Staff Variable Pay Programs web page. |
Add an OTP
Step 1: Using the search bar, type the name of the employee and click the name to open the employee’s profile.
Step 2: From the employee’s profile, click Actions > Compensation > Request One-Time Payment.
Step 3: In the Effective Date field, type or click the calendar icon to select the date.
Step 4: In the Employee field, validate the correct employee's name is displayed.
Step 5: If the employee has more than one position, in the Position field, click the menu icon and select the position the activity is related to.
Step 6: Click the OK button.
Step 7: In the Summary section, click the pencil icon to edit.
Step 8 (Optional): In the Reason field, click the menu icon to select One-Time Payment > One-Time Payment.
Step 9: In the One-Time Payment section, click the Add button.
Step 10: In the One-Time Payment Plan field, click the menu icon to select the appropriate payment plan name.
Step 11: The Scheduled Payment Date field will auto-populate from the effective date of the one-time payment. A message will display below the field stating when the one-time payment will be paid. Based on the month the payment should be paid and the period schedules, it may be necessary to adjust the Scheduled Payment Date.
Support
For hourly employees and student employees, if you know which month you want the payment to be paid, the Scheduled Payment Date must be within the Pay Period Start and End Dates. Modify the Scheduled Payment Date only if this should be paid in a future pay period. Refer to the Period Schedules below for pay period information.
Step 12: In the Amount field, type the dollar amount to be paid.
Step 13: The Currency field auto-populates to USD and the Send to Payroll will be checked by default; leave as-is.
Step 14: In the Additional Information field, type supporting information.
Step 15 (Optional): In the Cost Center field, click the menu icon to select a different cost center than what appears at the top of the section for the one-time payment. The Fund and Functional Classification fields will auto-populate based upon the cost center entered; update as necessary.
Step 16 (Required for Grant Work): In the Additional Worktags field, click the menu icon to select the appropriate worktag (Activity, Program Code, etc.).
Step 17: In the Enter Your Comment field, type the reason for the one-time payment.
Step 18 (Optional): In the Attachments section, click the Select files button to add supporting documentation.
Step 19: Click the Submit button.
What Happens Next
The request for one-time payment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
View the Compensation History
Step 1: Using the search bar, type the name of the employee and click the name to open the employee’s profile.
Step 2: From the employee’s profile, click Actions > Compensation > View Compensation History.
Edit/Cancel an OTP
This section covers editing or canceling one-time payments with an in-progress status.
Step 1: If a one-time payment is in progress, contact the next approver and have them click the Send Back button in their task inbox.
Step 2: Once the one-time payment has been sent back to your task inbox, proceed with making the necessary updates or canceling the OTP if it is no longer needed.
Remove an OTP
This section covers removing one-time payments in completed status prior to payroll processing.
Step 1: Contact hris-support@uni.edu and request they rescind the one-time payment.
Support
After payroll has been processed, the one-time payment can no longer be rescinded.
Step 2: The HRIS team will rescind the process and email you back when the one-time payment process can be redone, if applicable.
Support
If you need to update the costing allocation for a one-time payment processed by payroll, please view the Assign Costing Allocation job aid.
Resolve an Overpayment
This process is used to resolve an overpayment, using a negative One-Time Payment in UNI Works.
Step 1: Using the search bar, type the name of the employee and click the name to open the employee’s profile.
Step 2: From the employee’s profile, click Actions > Compensation > Request One-Time Payment.
Step 3: In the Effective Date field, type or click the calendar icon to select the date. The effective date should fall within the period schedule for the current month’s pay date.
Support
For more information about payroll periods, refer to the Period Schedules below.
Step 4: In the Employee field, validate the correct employee's name is displayed.
Step 5: If the employee has more than one position, in the Position field, click the menu icon and select the position associated with the one-time payment.
Step 6: Click the OK button.
Step 7: In the Summary section, click the pencil icon to edit.
Step 8 (Optional): In the Reason field, click the menu icon to select One-Time Payment > One-Time Payment.
Step 9: In the One-Time Payment section, click the Add button.
Step 10: In the One-Time Payment Plan field, click the menu icon to select Salary Adjustment.
Step 11: The Scheduled Payment Date field will auto populate, based on the effective date of the one-time payment. A message stating when the one-time payment will be paid is displayed below the Scheduled Payment Date field.
Support
This date should match the current month’s pay date from the applicable period schedule.
Step 12: In the Amount field, type the amount that was overpaid to the employee as a negative number.
Step 13: The Currency field auto-populates to USD and the Send to Payroll will be checked by default; leave as-is.
Step 14: In the Additional Information field, type supporting information.
Step 15 (Optional): In the Cost Center field, click the menu icon to select a different cost center than what appears at the top of the section for the one-time payment. The Fund and Functional Classification fields will auto-populate based upon the cost center entered; update as necessary.
Step 16 (Required for Grant Work): In the Additional Worktags field, click the menu icon to select the appropriate worktag (Activity, Program Code, etc.).
Step 17: In the Enter Your Comment field, type the reason for the one-time payment.
Step 18 (Optional): Under the Attachments section, click the Select files button to add supporting documentation.
Step 19: Click the Submit button.
What Happens Next
The one-time payment will route through a series of approvals. You can view the status of the business process at any time by clicking on My Tasks > Archive > Process.
Payment for a Terminated Employee
If a terminated employee is due an additional payment, please contact hris-support@uni.edu.