Position Management
Position Management
Job Aid for Managers
Last Updated: Oct 9, 2025
Contact Information
For questions about faculty and staff employment, contact hrs-employment@uni.edu.
For questions about graduate assistantships, contact grad-assistantships@uni.edu.
For questions about student employment, contact studentemployment@uni.edu.
For more information about this job aid, please contact hris-support@uni.edu.
Overview
This job aid defines Position Management in UNI Works and provides instructions for requesting an open position prior to hire.
Related Job Aids
Key Terminology
UNI Works Term | Definition |
Contingent Worker | Contingent Workers in UNI Works refer to workers that are not on the UNI payroll. |
Employee | A person who occupies a position and inherits the attributes of that position. |
Job Family | A Job Family organizes jobs related to skill, abilities, responsibilities, types of faculty appointments, student work study, etc. |
Job Profile | Job Profiles are high level groupings of like positions with similar duties and requirements. |
Job Requisition | The formal request to hire or backfill someone and allows the posting, recruiting, and hiring for an available position. |
Position | Positions indicate the location the employee will work, if they are part-time or full-time, if they are an employee or contingent worker, and their employee type (regular, temporary, phased, term, contract, student, etc.). A Position refers to a budgeted headcount available in a Supervisory Organization, thus indicates the ability to submit a requisition and hire an individual. |
Supervisory Organization | Supervisory Organizations group employees into a management hierarchy. |
Position Management
Position Management is a staffing model that organizes the University's headcount and forms the hierarchical structure of our teams. This type of model enables managers to understand budgets and better track headcount. An employee cannot be hired, promoted, or transferred if there is no open position.
A position is a job, not a person. You can also think about a position as a chair – you need a chair to seat each employee.
Each employee must be assigned to a specific position in an organization or team.
An unfilled position is called an open position.
A position can only be occupied by one worker at a time.
Security is usually tied to the position, not the employee.
To hire an employee, you must first create a job requisition, with the exception of student employees, who can be hired without a requisition. In order to create a job requisition, you must have an open position available in the system. Managers or their delegates can create job requisitions but cannot create positions.
Support
Managers, or their delegates, can create job requisitions but cannot create positions.
When a manager needs a new position created, they should contact one of the three offices:
For faculty and staff positions, contact hrs-employment@uni.edu.
For student positions, contact studentemployment@uni.edu.
For graduate assistant positions, contact grad-assistantships@uni.edu.
Process Flow