Terminology Crosswalk

Quick Reference for all Employees

Last Updated: Aug 9, 2024

Legacy System	UNI Works Term	Definition
	Absence	How employees request time away from work
Journal Entries	Accounting Adjustment	The process to correct worktags on the following operational transactions: Expense Report Supplier Invoice Procurement Card Transactions
Journal Entries	Accounting Journal	Utilized to "correct" the worktags on the original deposit or expense/payment. Also, to record infrequent internal chargebacks. Formally called "journal entries."
Budget Adjustments	Budget Amendment	The process to amend the current budget. Amendments can be temporary or permanent. All general fund budget amendments must be balanced.
Deposit	Cash Sales	Departmental Deposit
Requisition Store	Catalog Requisition	Requisitions associated with punchout purchases.
Organization Number and Name	Cost Center	Department; similar to organization in the current account structure.
FIN Manager	Cost Center Financial Analyst	Role based on job responsibilities allowing the user to review transactions and reports for a cost center
FIN Manager	Cost Center Manager	The person responsible for the financial transactions of a department; typically this would be the department head or director
Labor Distribution, Split Funding	Costing Allocation	Funding source for payroll; formerly called "labor distribution"
Exempt Employee	Exempt Employee	Paid on a salary basis, exempt from overtime requirements of FLSA and are only required to complete absence requests in UNI Works, as opposed to submitting weekly timecards.
Employee Reimbursement	Expense Reports	Employees can create and submit expense reports to be reimbursed for business related purchases such as travel. Cost Center Financial Analyst can create and submit expense reports on behalf of an employee as well.
	External Student	Category assigned to all students in Workday. Used to locate students for hire process.
Function	Functional Classification	Categorizes the purpose of an expense. Not used in recording revenue transactions.
	Home Page	When an employee first logs into UNI Works the employee's individual home page will appear.
	HR Liaison	Role assigned to a limited number of employees who will work in collaboration with HRS to facilitate employment-related transactions to ensure consistency and integrity of employment data.
Chargebacks	Internal Service Delivery	Used when a department charges another department for goods or services; UHD, Panther Products and Maucker Union are the only departments utilizing ISD.
Invoice	Invoice Payment	A scheduled payment to a vendor and other third parties where payment is due for goods or services provided to the University. An invoice documents the details of the purchase being made.
Object Code	Ledger Account	Defines the type of revenue or expense
	My Tasks	The inbox icon on the top right of the employee home page. A number appearing next to the icon will indicate the number of items awaiting action by the employee.
Non-Catalog Requests	Non-Catalog Items	These are used when goods or services are not available in a punchout store, or a payment request is not an appropriate method for making a purchase.
	Non-Exempt Employee	Paid on an hourly basis, qualify for overtime for hours worked over 40 per workweek and complete absence requests in UNI Works along with weekly timecards.
	Notifications	The "bell" icon next to the inbox on the top right of the employee home page. A number appearing next to the icon will indicate the number of items or reminders for the employee's general information.
iProcurement Stores	Punch Out Vendor	Contracted vendors whose e-commerce sites (such as Amazon, Dell, CDW, etc) are integrated with UNI Works to allow users to place orders online. Once these orders are approved, the items will be ordered and shipped by the punchout vendor and delivered through campus mail.
	Receipt	Verification that an item ordered on a PO was delivered and is in expected working condition. Campus users will need to receive on all orders for their department.
Department	Supervisory Organization	Group employees into a management hierarchy.
	Supplier Contract	A contracted agreement within UNI Works for repetitive contracted purchases or for purchases completed over a pre-determined contracted timeline. Replaces blanket purchase agreement.
Timecard Manager	Timekeeper	Assist employees in a cost center with completing their timecards; based on Cost Center
Employee Self Service	Worker Profile	The employee’s Workday profile that houses all of the employee’s personal and career information. When accessing a colleagues Worker profile in Workday, what is viewable to each end user depends on their security permissions. For example, HR will have more visibility vs. a manager.
	Worktags	Segments used to track or record a specific activity.