For more information about this job aid, please contact fars@uni.edu.

Overview

Accounting adjustments should be used to correct worktags on the following operational transactions:

• Expense Report

• Supplier Invoice

• Supplier Invoice Adjustment

• Procurement Card Transaction Verifications

Accounting journals should be created to correct revenue and expenses when an accounting adjustment is not an option.

Accounting Adjustments

Step 1: In the UNI Works search bar, enter the original transaction number.

Note: You may need to click on More Categories when searching.

 

Step 2: Click on the related actions button

next to the results.

Step 3: Select Accounting.

Step 4: Select Adjust Accounting.

 

Step 5: The original worktags are listed under Current Worktags.

Step 6: Change any of the Proposed Adjustment Worktags as needed.

Note: Upon entering a proposed Cost Center, the related Fund and Functional Classification worktags will automatically populate. If these related worktags are not correct, simply change them by clicking on the X for the incorrect worktag and enter the correct worktag.

Note: If using a Grant worktag, enter the grant worktag first. The related Cost Center, Fund and Functional Classification will automatically populate.

 

Step 7: Select Worktag Reclassification for the Change Reason.

Step 8: If using a Foundation Fund (9404/9405/9407), enter the 6-digit Foundation number in the Memo field.

Accounting Adjustment Attachments

Departments are responsible for attaching supporting documentation or keeping documentation to support accounting adjustments for seven years. See UNI Policy 1.07 for record retention periods. Supporting documents include contracts or agreements, emails, etc.

Step 1: To add supporting documentation to the accounting adjustment, click the Accounting Adjustment Attachments tab.

Step 2: Click Select Files.

Step 3: Navigate to the location of the file you wish to attach. Click Open.

Step 4: Click Submit.

 

What Happens Next

The accounting adjustment will now go through the approval process. Accounting adjustments using a grant worktag will route to the principal investigators and Research and Sponsored Programs. Accounting adjustments using a Foundation fund will route to the UNI Foundation for approval.
You may view the status of the business process at any time by clicking on My Tasks>Archive>Process.