Overview

All new hires are required to complete a Form I-9 and other forms as part of their onboarding tasks in UNI Works. Managers are asked to keep track of new hire progress through the Onboarding Status Summary Report in UNI Works. New hires must complete section 1 of their I-9 by their date of hire/start date. They must present document(s) which establish their identity and eligibility to work in the U.S. by their third day of employment so their I-9 can be finalized. UNI is now participating in E-Verify for all new hires. This submission is automatic once the I-9 is finalized and must also be submitted by their third day of employment. If UNI is late in completing Form I-9 or E-Verify requirements, UNI is subject to fines and other penalties. If a new hire does not complete their I-9 or provide documentation required for UNI to complete their I-9 within 3 business days of their start date, they may be terminated.

Onboarding Status Summary Report 

Step 1: Using the search bar, type Onboarding Status Summary and select the report.

Step 2: In the Supervisory Organization field, click the menu icon and select My Organizations > the appropriate organization(s) you would like to view in the report.

Step 3: If you would like to include all organizations below your organization(s), next to the Include Subordinate Organizations field, click the check box. 

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Step 3

Step 4: Click the OK button.

Step 5: Review the onboarding tasks that are in the In Progress and Completed columns for each worker, including the Complete Form I-9 task

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Step 5

Manager Insights Hub

Access this hub through the Menu > Manager Insights Hub. This hub is a centralized way to access many reports and tasks related to hiring, onboarding status, job changes, time and scheduling, performance reviews, compensation and more.

What Happens Next

If your new hire has started work but has not completed all their onboarding documents, please discuss this with them and allow time for them to get these completed as soon as possible. Form I-9 is very time sensitive as noted above for federal compliance, but other forms are important to ensure their tax withholdings and direct deposit are set up in time for their first payroll, for example. Once Form I-9 is completed, the required information will be submitted to E-Verify to confirm employment eligibility to work in the U.S.