Viewing and Revoking Your SRS roles
To view current and pending SRS role requests:
Open the SRS application.
Click on the My Roles button.
User Roles
My Roles lists all current roles for someone:
Roles are grouped under the system they're used in. Clicking on the Eye will provide a description of that role.
Important
The shaded roles are automatically granted roles based on data, and can not be requested. For example, employees get certain roles automatically, students get different roles, as do directors, etc.
Using the Search function and adjusting the values in the fields can help show past roles or roles for a specific system:
Role Requests
Role Requests list all requests that are pending approval or processing. Below is a table describing the different states and their meaning:
Status | Description |
|---|---|
SRS-SUBMITTED | The role request was just submitted. |
WF-SUBMITTED | Workflow has started for the role request. |
WF-CANCELLED | The workflow has been canceled, which happens after a rejected role is processed. |
WF-APPROVED - SUPERVISOR | The supervisor has approved the role request. |
WF-APPROVED - DEPARTMENTS | The department head has approved the role request. |
WF-APPROVED - AUTHORIZER | An authorizer of the role has approved the request. |
WF-NOTIFIED - AUTHORIZER | A notification has sent to an authorizer. |
WF-REJECT | Workflow has been rejected. |
WF-COMPLETE | Workflow has been completed. |
SRS-ROLE GRANTED | The role has been granted. |
SRS-REQUEST PROCESSED | The request is processed and complete. |
SRS-REQUEST INVALID | Request was cancelled manually or by an automated process and is no longer valid. |
The current workflow process can be seen when viewing a role request. Workflow Approval Steps shows all required steps in the workflow. Workflow History shows actual actions taken, including approvals, rejections, delegations, etc.
Revoking your roles
To revoke roles you own:
Find the role(s) you want to revoke and check the box next to their name.
Click on the Revoke Roles button.
Viewing roles for employees you supervise
Supervisors have the ability to view the roles of the employees they supervise. To do this:
Click on the Subordinate Roles button.
Select the employee from the drop-down list:
Click the View Employee Roles button
Roles will be listed.