Non-Catalog Request
Definition: A non-catalog request is any purchase made outside of our Workday punchout stores. A non-catalog request will create a requisition and then approved to a PO.
Users: can only be created by – Service Hub team and Buyers

Public Purpose Statement
The allocation of university funds, no matter what their source, is required to benefit of the overall UNI community.

Cases are subject to review on an individual basis. Purchases should meet all three of the following requirements:

• Benefits the university as a whole.

• Directly relates to functions of the university.

• Does not benefit private interest as its primary objective.

Process Flow:

In Service Hub, go to the Business Operations portal and select “Purchase Request”.

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Summary: In the “Summary” field enter a brief summary of the payment you are requesting.
This summary should be brief but provide information that allows you to search and recall the payment at a later time.
This field is designed to be for your use.

Supplier name: Supplier name is required

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Attachment: Attachments are required and should include the quote at minimum. 

Note: The Attachment is what the Hub staff will use to create the purchase order.  

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What are you purchasing?
Technology Purchase: Requests for technology purchases are subject to legal, security, accessibility, and supportability reviews and approval.

1. Enter Type(s) of technology resources(s) being purchase. Select all that apply

   1. Hardware/accessory

      1. Select if you are adding, replacing, or both

      2. Describe the hardware and include where it will be needed (include all relevant information possible on where and how it will be used)

      3. Enter purchase description and business purpose/justification (provide a detailed description of your purchase including the business purpose and justification

      4. Estimated cost of the purchase

   2. Software/cloud/web application

      1. Select if the purchase is new or a renewal

      2. Select the type of software/application is it (locally installed, web based, or other)

      3. Answer specific questions required by IT

      4. Describe the data you will put into the resource purchased

      5. Attached HECVAT provided by vendor, if not attached. This is required.

      6. Answer specific questions required for business justification

      7. Purchase description and business purpose/justification (provide a detailed description of your purchase including the business purpose and justification

      8. Estimated cost of the purchase                                                                                                                                                                                                                                             

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   3. Service or maintenance

      1. Select if the purchase is new or a renewal

      2. Purchase description and business purpose/justification (provide a detailed description of your purchase including the business purpose and justification

      3. Estimated cost of the purchase                                                                                                                                                                                                                                             

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   4. Other...

      1. Answer specific questions required by IT

      2. Describe the data you will put into the resource purchased

      3. Describe the data you will put into the resource purchased

      4. Attached HECVAT provided by vendor, if not attached. This is required.

      5. Purchase description and business purpose/justification (provide a detailed description of your purchase including the business purpose and justification

      6. Estimated cost of the purchase                                                                                                                                                                                                                                             

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 Enter Worktags:

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1. Grant Payment: Select “Grants” if you are using a Grant for the payment.

   1. Choose the active grant from the dropdown.

   2. Enter the dollar amount applied to the Grant.

   3. If you are splitting the cost, please select “Click for Additional Fund” and enter the next funding source.
      You will have the option to enter up to 3 funding sources in the form. 
      If you have more than 3 funding sources, you will need to enter the first funding source in the form and then attach a spreadsheet with the additional funding sources.

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     2. All Others: 

1.  

   1. Choose the appropriate Cost Center, Fund and Functional Classification (required). 

   2. Please provide additional information in the appropriate fields (not required but available for your use). Work Order# is specific to Payments made by Facilities staff.

   3. Enter the dollar amount for this funding source.

   4. If you are splitting the cost, please select “Click for Additional Fund” and enter the next funding source.
      You will have the option to enter up to 3 funding sources in the form. 
      If you have more than 3 funding sources, you will need to enter the first funding source in the form and then attach a spreadsheet with the additional funding sources.

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Special Instructions: Please choose the appropriate instruction, if applicable.  If standard payment, leave blank.

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Additional Information: Please include any additional comments or notes to help pay the invoice. If nothing additional to add, leave blank.

Click “Create”.  

What Happens Next…

After you create a ticket the OBO Hub team will review your payment request and follow up with you on any outstanding questions.
When the request is ready the Hub team will enter an invoice into Workday or complete a credit card transaction for the request.
Users will be informed of the resolution and supplier invoice numbers will be added to the Service hub ticket so you can track the progress.