Credit Card Transaction Receipt
Credit Card Transaction Receipt
Accounts Payable
Last Updated: Feb 4, 2025
The Procurement Card and the Travel & Hospitality Card are VISA credit cards, issued by US Bank/ Élan Financial Services showing the name of University of Northern Iowa and the individual cardholder's name.
The Procurement Card is designed to provide a more efficient and cost-effective method for departments to purchase small dollar, commonly used items, specifically transactions less than $5,000.
The Travel & Hospitality Card is designed to provide a more efficient and cost-effective method for departments to pay for travel expenses, including airfare, hotel, car rentals, etc. as well as hospitality purchases.
The monthly credit limit will be determined by the department, Business Operations and the Procurement Card company, based on departmental need.
The maximum credit limit allowed per card will be $5,000, unless special manager approval has been obtained from the Purchasing and Payables manager.
These cards are a privilege granted to the individual by the University, so it is the duty of each cardholder to ensure the responsible use of University funds.
The University will seek reimbursement for any inappropriate charges made to the card. Fraudulent or intentional misuse of the card will result in revocation of the card.
Procurement Card and Travel & Hospitality card transactions are reconciled by the OBO Hub. Receipts are required for every purchase, travel and hospitality expense made on a University credit card.
Process Flow:
In Service Hub, go to the Business Operations portal and select “Credit Card Transaction Receipt”.
Attachment: Attachments are required and should include the itemized receipt.
Note: Please be sure that the receipt is itemized.
What type of receipt are you submitting? Indicate either purchasing card receipt or travel and hospitality card receipt.
Enter Cardholder name and Total receipt amount and Receipt Date
For a purchase on a Pcard, you will be required to enter a description and business purpose/justification. Please follow the example provided.
For Hospitality expenses on a T&H card, you will be required to enter a description and business purpose/justification. Please follow the example provided.
Travel expenses on a T&H card are now processed on the pre-travel or post-travel forms within your travel request (see the warning below)
Additional Information: Please include any additional comments or notes regarding the itemized receipt. If nothing additional, leave blank.
Enter Worktags:
Grant Payment: Select “Grants” if you are using a Grant for the payment.
Choose the active grant from the dropdown.
Enter the dollar amount applied to the Grant.
If you are splitting the cost, please select “Click for Additional Fund” and enter the next funding source.
You will have the option to enter up to 3 funding sources in the form.
If you have more than 3 funding sources, you will need to enter the first funding source in the form and then attach a spreadsheet with the additional funding sources.
2. All Others:
Choose the appropriate Cost Center, Fund and Functional Classification (required).
Please provide additional information in the appropriate fields (not required but available for your use). Work Order# is specific to Payments made by Facilities staff.
Enter the dollar amount for this funding source.
If you are splitting the cost, please select “Click for Additional Fund” and enter the next funding source.
You will have the option to enter up to 3 funding sources in the form.
If you have more than 3 funding sources, you will need to enter the first funding source in the form and then attach a spreadsheet with the additional funding sources.)
Click “Create”.
What Happens Next…
After you upload your receipt, the OBO Hub team will review and follow up with you on any outstanding questions or concerns.
For questions, please contact Business Operations at 319-273-2162 or email obo-hub@uni.edu |