The Travel Request form is used for university staff and students, traveling on behalf of the university athletic department, to submit requests and obtain approval for the purpose of athletic travel.

• For individual travel,

• For team travel, a list of attendees is required.

 Public Purpose Statement 

The allocation of university funds, no matter what their source, is required to benefit of the overall UNI community. Cases are subject to review on an individual basis. Travel should meet all three of the following requirements:

• Benefits the university as a whole.

• Directly relates to functions of the university.

• Does not benefit private interest as its primary objective.

Process Flow:

In Service Hub, go to the Business Operations portal and select “Travel Request”.

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• Travel Summary: In the “Summary” field, enter traveler last name, travel start and end dates, and first destination, as well as the required 2 letter code for that athletic department. You may also add a funding source if needed.

• Attachment: Include an Attachment (optional). Attachments are optional and may include documents related to the trip.  

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• Business Purpose/Justification: Please detail the reason for the trip and how it relates to University business.

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• Choose the department traveling:  Select Athletics

• Travel Type: Select Individual or Team. If Team is selected, an attachment is required (above) with a list of the attendees.

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• Click Travel Period drop down box: Select pre-season/break, regular season, or post-season

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• Who is the travel request for: Select "myself" or "someone else"; if "someone else" is selected, you will get a new box for the type of traveler

• Type of Traveler: Select Faculty/Staff or Student/Non-UNI Guest

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• Travel dates: Enter the overall start and end dates of the trip

• Travel Destination: Enter each location that you will be visiting during the trip.

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• Domestic or International Travel: Select "Within the United States" or "Outside the United States"

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• If traveling outside the United States, this section will expand for you to complete:

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• Additional Assistance: Select Call Me, Email me, or Travel Preferences

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• Next you will fill in the expected costs of each portion of the trip as shown below, any details unknown you will just enter zero.

           When you are completing the cost table, please refer to the GSA link to determine your per diem rates for meals.

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• You will be able to view a trip total once you receive back a completed spend authorization from the Travel Team, for any immediate inquiries or concerns, please contact us.

• Is any portion of the trip personal: Select yes or no

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• When Choosing "Type of Traveler", if Faculty/Staff is selected, you will have the option to request a cash advance; if you choose yes, you must indicate the amount you are requesting, as well as the justification for the request.

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Enter Worktags:

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1. Grant Payment: Select “Grants” if you are using a Grant for the payment.

   1. Choose the active grant from the dropdown.

   2. Enter the dollar amount applied to the Grant.

   3. If you are splitting the cost, please select “Click for Additional Fund” and enter the next funding source. (You will have the option to enter up to 3 funding sources in the form.  If you have more than 3 funding sources, you will need to enter the first funding source in the form and then attach a spreadsheet with the additional funding sources.)

         2. All Others: 

1.  

   1. Choose the appropriate Cost Center, Fund and Functional Classification (required). 

   2. Please provide additional information in the appropriate fields (not required but available for your use). 

   3. Enter the dollar amount or percentage for this funding source.

   4. If you are splitting the cost, please select “Click for Additional Fund” and enter the next funding source. (You will have the option to enter up to 3 funding sources in the form.  If you have more than 3 funding sources, you will need to enter the first funding source in the form and then attach a spreadsheet with the additional funding sources.)

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Additional Information: Please include any additional comments or notes to help arrange your travel. If nothing additional to add, leave blank.

Click "Create"

What Happens Next…

After you create a travel request, the OBO Travel team will review your request and follow up with you via your preferred method requested on the form. After confirming all trip details with the traveler, the Travel team will then create a Spend Authorization in UNI Works, this will then be routed for the appropriate approvals. Users will be informed of the resolution and an authorization number will be added to the Service hub ticket so you can track the progress.