FY2026 UNI Works Closing Schedule
FY26 Closing Schedule
Last Updated: Apr 1, 2026
This is a list of important dates and notes pertaining to the closing of FY2026. It is essential that we adhere to this schedule so that transactions can be recorded in the appropriate fiscal year. The date listed on the closing schedule is the latest date in which relevant transactions can be received by the final approving office for fiscal year end processing.
Procurement and Accounts Payable
Departments are encouraged to monitor their encumbrance balances and work directly with the Business Operations team to release them when appropriate. Encumbrances for all GEF accounts must be $0 before the close of June 2026.
Purchasing | Travel |
Report: UNI My Purchase Orders | |
Form: Close a Purchase Order |
Please wait to make FY27 purchases until July 1, 2026. Encumbrances in non-general fund accounts on June 30, 2026 will carry forward to your FY27 budget.
PCard and T&H Card transactions with a posted date of June 30, 2026 or earlier will be applied to FY26. All card transactions must be submitted for reconciliation no later than July 7, 2026. Cardholders who do not submit their transactions by the cutoff date will have their departmental default account charged for any June transactions not reconciled.
We recommend all card purchases to be completed no later than June 25, 2026 for any purchases needing to be expensed in FY26. Transactions not posted by June 30 will be included in the FY27 budget.
As a reminder, all invoices and payment requests sent to Business Operations for expenses incurred during FY26 will be charged to the FY26 budget, even if they are received after the identified deadline and prior to the close of the general ledger for June 2026.
Please check your Statement of Account regularly as accounts are updated in real-time.
Last FY Pay Period End Dates 2026
The end of each pay period varies by employee group. Below are the specific pay period end dates (i.e. last work day) for each group for FY26:
Saturday, June 20, 2026 - Hourly staff
Saturday, June 27, 2026 - Student employees
Tuesday, June 30, 2026 - Salaried faculty and staff
Due Date | Action |
|---|---|
Thursday, April 30, 2026 | Last day for non-temporary faculty and staff pay impacting changes (e.g. reclassifications, promotions, transfers, FTE changes) to be effective AND fully approved in UNI Works |
Friday, May 1 – Tuesday, June 2, 2026 | Submit requests for cost center and other worktag changes effective July 1, 2026 |
Thursday, June 11, 2026 | Last day approved purchasing requisitions accepted for GEF. As a reminder - All capital equipment purchases of $10,000 or more should use a requisition/PO unless otherwise approved for purchase with a PCard |
Tuesday June 16, 2026 | Last day to purchase from Punchout stores (i.e. Amazon, CDW, etc.) |
Tuesday, June 23, 2026 | Faculty and staff One Time Payments, Period Activity Pays, Timecards, and Assign Costing Allocation tasks must be fully approved through workflow by this date for June payroll. |
Thursday, June 25, 2026 | Recommended Last day for PCard and T&H Card purchases charged to FY26 budgets (to allow for US Bank processing); all credit card transactions posted through June 30 will be charged to FY26. |
Tuesday, June 30, 2026 | Last day to submit cash sales for FY26; deposits should be to the Cashier’s Office no later than 4 pm |
Tuesday, June 30, 2026 | Last day to take delivery of goods and services charged to FY26 budget |
Tuesday, June 30, 2026 | Last day to sell goods or provide services and have the revenue recorded in FY26 |
Wednesday, July 1, 2026 | First day purchase requisitions for general fund accounts to be charged to FY27 budgets |
Wednesday, July 1, 2026 | First day you may complete an AR invoice for goods sold, services provided, or events held in FY27 |
Wednesday, July 1, 2026 | Student compensation transactions, Timecards, and Assign Costing Allocation tasks must be fully approved through workflow by this date for June payroll. |
Monday, July 6, 2026 | Last day to submit invoices (including POs) and travel expenses related to FY26 budgets; all transactions must be approved in workflow |
Monday, July 6, 2026 | Journal Entries and Internal Service Deliveries for University interdepartmental services (i.e. UHD, Mail Center, Motor Pool, and Telephone) will be posted by and available for review in Statement of Account by the end of the day |
Monday, July 6, 2026 | Last day to receive in UNI Works for any purchases delivered by June 30 and prior |
Monday, July 6, 2026 | Last day to submit PCard and T&H Card receipts for reconciliation to FY26; all transactions must be approved in workflow |
Monday, July 6, 2026 | Last day to submit FY26 Journal Entries, Accounting Adjustments, and Assign Costing Allocation Adjustments involving Grant accounts |
Monday, July 6, 2026 | Last day to enter a customer invoice for goods sold, services provided, or events held in FY26 |
Thursday, July 9, 2026 | All supplier invoices and credit card reconciliations available for review on Statements of Account |
Thursday, July 9, 2026 | Last day faculty, staff, or student Assign Costing Allocations can be submitted for changes to FY26; all transactions must be approved in workflow |
Friday, July 10, 2026 | FAMIS charges available on Statements of Account |
Friday, July 10, 2026 | Last day Accounting Adjustments and Journal Entries for FY26 accepted |
Monday, July 13, 2026 | Last day Budget Amendments for FY26 accepted |
Contact Information
Transaction Type | Points of Contact |
Budget Amendments Assign Costing Allocations - Faculty/Staff Journal Entries/Accounting Adjustments Statement of Account Reporting | |
Cash Sales & Customer Invoices Credit Card Reconciliations Punchout Stores Purchase Orders & Receiving Travel - Spend Authorizations & Expense Reports Supplier Invoices | |
Leave Requests | |
One-time Payments (OTPs) Period Activity Pay (PAPs) | |
Assign Costing Allocations - Student Payroll Timecards/Time Off |